SaaS Comparator
A high-level look at well-known SaaS tools used for collaboration, project management, documentation, and general business operations. Use this list to sense typical pricing bands, then confirm exact plans on the official websites.
How to think about SaaS costs
Many tools price “per user”, so your total cost will often scale with team size.
Annual billing can offer meaningful discounts, but it locks you in for longer.
Most of the rough prices below are shown in USD because many SaaS vendors list USD-based plans on their websites. To understand costs in your own currency, you can use the Currency Converter calculator on CalcuFinder.
SaaS tools overview
Flexible workspace for notes, wikis, simple databases, and lightweight project boards. Popular with individuals and small teams who want an all-in-one hub.
Typical range: free tier for personal use, then roughly from around tens of USD/month for team plans, depending on features and number of members.
Business email with your own domain, shared drives, Docs, Sheets, Meet, and more. Often used as the core productivity stack for small businesses.
Typical range: entry plans often in the low tens of USD per user/month, with higher tiers for more storage and security features.
Includes Outlook, Word, Excel, PowerPoint, Teams, and cloud storage options. Common in organisations that rely on the Microsoft ecosystem.
Typical range: plans usually in the low to mid tens of USD per user/month, depending on included apps and security features.
Real-time messaging and channels for teams, plus integrations with many other tools. Often used as the central place for daily communication.
Typical range: free tier with message history limits, then paid tiers in the tens of USD per user/month depending on region and features.
Task and project tracking for teams who need boards, timelines, and workload views to manage ongoing work.
Typical range: limited free tier, then paid plans in the tens of USD per user/month depending on features and team size.
Combines tasks, docs, goals, and dashboards into one workspace. Often used by teams that want to consolidate multiple tools.
Typical range: affordable paid tiers starting in the lower tens of USD per user/month, with higher plans for advanced features.
Visual boards for tasks and simple project tracking. Easy to start with, and commonly used by small teams and individuals.
Typical range: free tier for basic boards, then paid tiers in the lower tens of USD per user/month for more automation and security.
Customisable boards, automations, and dashboards for teams managing projects, sales, or operations in one place.
Typical range: tiered plans often sold in seat bundles, reaching tens of USD per user/month depending on bundle and features.
Widely used for video meetings, webinars, and online calls, especially for distributed teams and client calls.
Typical range: Pro plans often priced in the tens of USD per host/month, with higher tiers for webinars and larger events.
Cloud storage and file sync for teams needing shared folders, permissions, and backups across devices.
Typical range: business plans often in the tens of USD per user/month, with storage and security varying by tier.
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